October, 2024
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 5:30pm meeting on October 16
th, 2024, via Zoom. An agenda for this meeting and Zoom information is available to view
here.
February, 2024
2024 Annual Meeting
The Willow Trace HOA will hold its 2023 Annual Meeting on
Wednesday - April 17th, 2024, via Zoom Webinar. Members must Pre-Register using
this link,
by no later than April 17th at 12pm . Members not registered will not be able to enter the meeting. Only one household member may register for the meeting. Members who join via call only, will not be able to vote in the election. Notice of Meeting packet can be downloaded or viewed
here.
Immediately following the Annual Meeting, the Board of Directors will hold a Called Meeting to elect Officers.
October, 2023
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 5:30pm meeting on October 12
th, 2023, via Zoom. An agenda for this meeting and Zoom information is available to view
here.
April, 2023
2023 Annual Meeting
The Willow Trace HOA will hold its 2023 Annual Meeting on
Thursday - June 1st, 2023, via Zoom Webinar. Members must Pre-Register using
this link, by no later than June 1st at 12pm . Members not registered will not be able to enter the meeting. Only one household member may register for the meeting. Members who join via call only, will not be able to vote in the election. Notice of Meeting packet can be downloaded or viewed
here.
Immediately following the Annual Meeting, the Board of Directors will hold a Called Meeting to elect Officers.
January, 2023
Online ACH Signup for 2023 Closing on 1/26/2023
The online signup for the payment of your 2023 Annual Assessment is closing at 5pm, Thursday, 1/26/2023.
1. To allow for validation and processing time, residents signing up between now and 1/26 will have their first payment scheduled for February 6, 2023.
2. You will receive an email confirming your successful online signup. If there is a problem with your banking information, you will receive another email before 2/6/2023 informing you of the problem, and giving you time to get corrected information back to us.
3. Late fees are not charged on 2/1 for approved and validated ACH signups.
4. If you are not able to sign up for ACH payment of your 2023 Annual Assessment, your payment is due in our office no later than 5pm on January 31
st. Accounts not paid by 5pm on that day will be charged late fees and interest per the posted collections policy.
September, 2022
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 5:30pm meeting on September 14
th, 2022, via Zoom. An agenda for this meeting and Zoom information is available to view
here.
March, 2022
2022 Transition Meeting
The Willow Trace HOA Board of Directors will hold its 2022 Transition Meeting on
April 4th, 2022. Doors open at
5:45pm, and the meeting itself will begin at 6:00pm. The meeting will be held at the Pflugerville Community Church. Please see the meeting agenda for the address; the Notice of Meeting packet can be downloaded or viewed
here.
November, 2021
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 5:30pm meeting on Tuesday, November 30
th, 2021, via Zoom. An agenda for this meeting and Zoom information is available to view
here.
July, 2021
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 5:30pm meeting on Tuesday, July 20
th, 2021, via Zoom. An agenda for this meeting is available to view
here.
April, 2021
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 4:00pm meeting on Thurssday, April 29
th, 2021, via Teleconference. An agenda for this meeting is available to view
here.
April, 2021
Board of Directors Candidates Slate (Spring '21)
Good morning, everybody. We have four residents that have submitted their names to run for appointment to the Willow Trace HOA Board of Directors remaining 2 seats. We are putting together the mailing which will be sent to you all this afternoon, but in the meantime, please find the candidate statements
here. Please note that personal contact information has been masked for this distribution.
April, 2021
Login Password Reset
All user passwords were reset on 4/4/2021 to their original default passwords. This action was necessary due to an unplanned server migration by our internet hosting provider. If you never changed your password to a custom password that only you knew, nothing has changed for you. If, however, you had changed your password, please use the original default password you were assigned when your account was created.
If you do not know your original password, please call us at (512) 826-0500 and we will be happy to assist you!
March, 2021
NOTICE OF SECOND BOARD APPOINTMENT ELECTION
On Friday, March 26th, all owners are being mailed a 'call for candidates' packet, which also announces an election for the two remaining seat on the HOA Board of Directors. An email blast is being sent as well.
Any Member interested in running for appointment to the Board of Directors by the Declarant have until Friday, April 9 at 4pm to email their candidate statements to Manager@ColbyHOA.com. Be sure to provide a brief statement about why you are running!
Do
NOT use the US mail to send us your candidate info/statement, because we will most likely not receive it in time.
Also, we will be emailing you confirmation on the same day that we have received your candidate info/statement. If you do not hear from us on the same day, be sure to call us at 512-826-0500!
The new election will then start online on Monday, April 12, at Noon. Online voting will then take place for twelve days, and will end on Friday, April 23, at 5pm sharp.
March, 2021
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 5:00pm meeting on Wednesday, March 10
th, 2021, via Teleconference. An agenda for this meeting is available to view
here.
January, 2021
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 1:00pm meeting on Thursday, January 28
th, 2021, via Teleconference. An agenda for this meeting is available to view
here.
November, 2020
Board of Directors Meeting
The Willow Trace HOA Board of Directors will hold a 2:00pm meeting on Thursday, December 3
rd, 2020, at KB Home, 10800 Pecan Park Blvd, Ste 200, Austin, TX 78750. An agenda for this meeting is available to view
here.
November, 2020
ONLINE VOTING IS CLOSED
November, 2020
Revised Candidates Slate Set; Ballots available ONLINE ONLY
Good morning!
The second self-nomination period closed at 4pm this past Friday.
Candidates were contacted and confirmed, and we believe the door flyers and broadcast email did their jobs of reaching residents when the USPS did not.
The new election process has begun. Again, because of the mail delays, voting is being done as online only, through the secure login portal on this website. Logging in to the Owners Only area will take you to the Ballot link.
You will need your unique Voter Code to vote online. If you cannot find your original paper mailing that has your Voter Code, please call our office so that we can validate your identity and email your code to you.
Voting will be open until 5pm this coming Friday, 11/20! Please reach out to us if you have any questions!
November, 2020
Second Call For Candidates
Any Member interested in running for appointment to the Board of Directors by the Declarant have until Friday, November 13 at 4pm to email their candidate statements to Manager@ColbyHOA.com. Be sure to provide a brief statement about why you are running!
Do
NOT use the US mail to send us your candidate info/statement, because we will not receive it in time.
Also, we will be emailing you confirmation on the same day that we have received your candidate info/statement. If you do not hear from us on the same day, be sure to call us at 512-826-0500!
We have already contacted the previous candidates to let them know they are still on the ballot.
The new election will then start online on Monday, November 16, at Noon. Online voting will take place for five days, and will end on Friday, November 20, at 5pm sharp.
November, 2020
Board Appointment Process to RESTART
We have received calls and feedback from people that did NOT receive their mailed information in a timely manner. In the interest of being as fair as possible, we will be
restarting the election process. The restart will begin with a new call for candidates. Existing candidates need not re-apply. We will post physical flyers to every front door in the community on Monday, letting people know that this process is taking place, and to check
this website regardless of whether or not they get mail timely from the postal service.
Our goal is to make sure everybody is aware that the process is underway, and that they know they can check this website going forward during the timeline for updates, ballots, and results.
October, 2020
Board of Directors Candidates Slate
Good morning, everybody. We have six residents that have submitted their names to run for appointment to the Willow Trace HOA Board of Directors. We are putting together the mailing which will be sent to you all this afternoon, but in the meantime, please find the 6 candidate statements
here. Please note that personal contact information has been masked for this distribution.
September, 2020
Trails Closed
Dear Residents:
Starting next week, there will be some work completed on the pond. The trails will be closed all next week to keep the area safe. Your patience and understanding is greatly appreciated and we thank you for your cooperation.
April, 2020
Community Update
Dear Residents:
As many of you know, Governor Abbott has issued the first phase of “Strike Force to Open Texas”. The Board of Directors has been following the COVID-19 pandemic closely and continues to do so. In light of the new Order, the Board of Directors has made the decision to follow the guidelines and recommendations outlined in the Order. Therefore, the common areas and amenities in the Community will remain closed at this time. The Board of Directors will review and monitor the additional phases of the Order as they are rolled out and continue to make decisions based on guidelines and recommendations. The Board of Directors understands the anticipation of the common areas and amenities being reopened. As soon as Orders indicate it is safe to do so, we will begin working to reopen the common areas and amenities. Your patience and understanding is greatly appreciated and we thank you for your cooperation.
Sincerely,
The Board of Directors
December, 2019
NEW HOA WEBSITE
This is the new website for the Willow Trace HOA. This website will be where all official announcements such as Board meetings, annual meetings, and other news and information about the HOA is posted.
Governing documents are available from the link above; the contacts page tells you how to get in touch with the HOA, and if you wish to sign up for ACH withdrawals or submit an ACC request, the forms can be obtained at the links to the left.
Owners may get a personal login by contacting our office. HOA financials, account information, and more are available to owners only through their personal logins.
